14 Team Collaboration Tools to consider in 2023!

Better remote team collaboration should be a priority now because work from home is here to stay. One of the reasons that drive this trend is that employees save a substantial amount of time, energy, and money when they don’t have to commute to the office.

That said, everything comes with its cons: collaboration with colleagues may compromise in a virtual work environment. So, we bring you one of the best team collaboration tools that you can choose or recommend your company to incorporate for its remote work setup.

Collaboration Tools to consider in 2023

1. WorkHub 

WorkHub screen

WorkHub is one of the most, if not the most, complete remote team collaboration tools. It is for the reason that it comes with multiple functionalities that different collaboration tools have to offer.

For example, Zoom and Skype may help teams connect virtually, but they do not come with any other ability. Precisely, they can only be used as a video conferencing tool.

Similarly, any other similar tool, no matter how well-known, can only be used for one or, at max, two or three purposes. 

WorkHub, on the other hand, offers one solution to all the connectivity, collaboration, and celebration needs of remote teams to make them practice team collaboration better.

And while it may be one of the lesser-known team collaboration tools on our list, its efficiency is not to be underestimated!

To meet your connectivity and collaboration needs, WorkHub offers one of its tools, WorkHub Connect, which is in no way lesser than any relevant mainstream tool (we won’t name them!).

From recording live audio/ video calls to live screen-sharing, you name it!

And all this you can get at an extremely low cost than a rather popular connectivity tool!

WorkHub Tasks is another tool from WorkHub, which is a very robust and intelligent ticketing system.

As for the other tools, they are WorkHub Scheduling and WorkHub eSignature. The former is a very smart scheduling system, while the latter, as with its name, lets you perform digital signatures conveniently.

Last but not least, to ensure that not only your remote team collaborates better, but their levels of motivation and dedication also do not decline, WorkHub comes with BRAVO, which is an efficient reward and recognition platform.

In conclusion, you get all these extremely helpful tools, using which practicing team collaboration becomes a matter of time, at a single cost that is additionally relevantly extremely affordable than any other platform!

2. G Suite (Google Workspace)

Google Workspace suit

This is a well-known office suite that combines administrative management, cloud storage capabilities, and collaborative productivity apps to enhance team collaboration efficiency.

Some of its applications includes but are not limited to:

  • You can send and receive emails using Gmail
  • Calendars can be shared with team members.
  • Use Docs, Sheets, and Slides to practice good team collaboration
  • File backups can be kept on the Drive, and sharing is simple.
  • From your laptop or mobile device, you can connect with your team members.

3. GoToMeeting

GoToMeeting screen

GoToMeeting is an excellent choice for remote teams that possess little to no technical knowledge because it is an easy-to-use system.

Nevertheless, this team collaboration platform also does offer strong functions, though. 

Additionally, because it can support massive HD video conferences, it’s a more robust substitute for programs like Skype and Google Hangouts. Additionally, it has drawing tools and virtual whiteboards to make sessions more engaging.

What’s more is that meeting schedulers are included with GoToMeeting, which is useful for large teams that work different shifts since they make scheduling appointments more effective. 

Personal conference rooms, recording capabilities, and mobile accessibility are just a few of the many features provided by this platform.

4. Trello

Trello screen

Trello is a user-friendly cloud-based tool designed for major corporations, SMBs, and independent contractors. 

It makes use of task cards and Kanban boards to provide you with a visual depiction of how your project is progressing. With this, you can quickly identify who is working on which task and identify process bottlenecks.

This mobile-friendly platform’s additional cool feature is that it serves as a communication medium where team members may remark on each work and discuss it with one another.

With Trello, users can also create checklists and upload files relevant to their projects so as to give teams the tools they need to practice efficient team collaboration.

Notifications, due reminders, and rule-based process automation are some of the platform’s further standout features.

5. Microsoft Teams

Microsoft Teams screen

Organizations can use this reliable tool to coordinate and interact with both internal and external groups. 

Microsoft Teams makes it simple to follow up on conversations in internal and external meetings, keeps communication organized, and helps practice efficient team collaboration.

Some of its features include:

  • Making a space that teams may use together.
  • Connecting to every Microsoft Suite product
  • Being compatible with the platforms iOS and Android
  • Providing notifications and alerts about changes to documents.
  • Providing communication between internal and external teams that is encrypted

6. Zoho Projects

Zoho Projects screen

For a good reason, Zoho takes pride in offering users “the greatest project management experience.”

Along with project boards and task management tools, it also includes budgeting and resource management elements in its long list of functionalities. 

Additionally, the platform provides features for critical path automation, invoicing, and custom permissions. Thus, you can execute a more thorough solution to your daily activities with these at your disposal.

To further assist you in keeping your team updated, Zoho Projects has built-in communication features, including @mention capabilities, forums, conversations, and document delivery. 

Last but not least, in order to make it simpler to bill clients, the system also provides time-logging features that allow you to see exactly how many labor hours were spent on each task or project.

7. Asana

Asana screen

Asana is probably one of the most well-known virtual team collaboration tools.

It is a comprehensive system that uses many board styles, such as lists, Kanban, and Gantt charts, so you may organize your workflow any way you choose. 

To assist you in keeping your team focused on their immediate hands, the platform comes with various workspaces in addition to powerful goal and priority-setting features. Also, reporting and analytics solutions are available to assist you in tracking your team’s development.

Asana also includes tools for chat boards, event feeds, intelligent notifications, @mention functionality, and file sharing. Your team and you can communicate more easily with these.

8. PandaDoc

PandaDoc screen

PandaDoc is a web-based team collaboration (remote) tool.

It is designed to make the process of creating and sharing documents as easy as possible for users. 

Using this ability gives you the ability to manage contracts throughout their lifecycle, save your papers safely, reduce the amount of paper you print out, and enhance approval workflows. 

Additionally, because it is designed to practice good team collaboration, you can add text to Word documents, edit PDFs, and work on other sorts of documents in the system.

In addition to the aforementioned, PandaDoc also provides plans with e-signature capabilities for quicker paperless transactions.

Last but not least, it is simple to link with a wide range of third-party programs, enabling hassle-free document transmission from one platform to another.

9. Dropbox Business

Dropbox Business screen

Dropbox Business was made expressly to make it easier for organizations to share files, sync them, and streamline collaborative document creation. Additionally, the platform includes 256-bit AES and SSL encryption. Therefore, you may have the least of worries regarding your private files being exposed to prying eyes.

Additionally, Dropbox Business offers an admin dashboard that allows you to audit user activity and switch sharing controls. 

You may also access version histories and backup options. By doing this, you not only make sure that the correct individuals may access your documents, but you also make it possible for you to recover additional copies of your documents as required.

10. Google Drive

Google Drive screen

Now, who’s not familiar with Google Drive?

To begin with, users with Gmail accounts can access Google Drive for free and with great power.

Depending on the permissions given to its members, a team can cooperate on files ranging from word documents and images to video and music file types. 

Google Drive keeps track of all modifications made in the previous 30 days, enabling users with permission to easily redo or undo any mistakes that may have been made when deleting or moving files.

One of the newest features of this tool includes optical character recognition (OCR) features to scan documents and convert them into online files in addition to offline working functions. 

Additionally, users can benefit from Google Drive’s strong search engine, security features, and free 15 GB storage space.

Lastly, because it is a component of the GSuite, this product is compatible with all other Google programs.

11. Yammer

Yammer screen

Yammer was originally created to link teams and boost participation within a company.

This platform also offers dynamic capabilities that just don’t include private chat, unlike the other programs we’ve discussed, which just offer traditional video conferencing.

Yammer enables you to plan live corporate events like town hall meetings and extensive training sessions.

Yammer is also designed to seem like a social networking website, which is a cool feature. On a more detailed level, it enables you to create employee communities, microblogs, profile pages, and polls. 

Interestingly, it also has a discovery feed that lets you see what your coworkers are up to and leave comments on their posts.

12. Skype

Skype screen

Skype is one of the most popular team collaboration tools. 

Its users have the option of using video conferencing, instant chat, and one-on-one calls.

Additionally, it offers screen-sharing features so that you may add additional interaction to each call.

Users from all over the world can arrange meetings, share files, and remain in touch while working together on projects because Skype operates over the web. Furthermore, as required, calls may also be recorded.

Additionally, Skype has come with a ‘Skype Credit feature’ that costs money but enables users to call mobile and landlines using the software. And since Skype numbers are available in more than 20 nations and regions, this is undoubtedly helpful for companies that want this remote work software as well as a way to communicate with their clients.

13. Zoom

Zoom screen

Zoom is a robust team collaboration platform that works well for large distant teams. 

Primarily, this platform was designed to organize large-scale virtual meetings, teach online courses, and host webinars. 

It can support up to 100 participants in a video and 10,000 viewers. Additionally, it has superior audio and video capabilities that improve team communications.

In addition to this, Zoom offers screen-sharing facilities so you may demonstrate complex concepts to your team and explain them to them. It even offers you the opportunity to record meetings locally or remotely so you can save them in different formats and subsequently review or distribute them to other team members.

The sharing of files, synchronized scheduling, and real-time reporting are a few of its additional features.

14. When I Work

When I Work screen

When I Work is a flexible platform designed for organizations of all shapes and sizes. 

It can help you in tracking when staff members clock in and out as well as identifying when they take time off, both for your remote and on-site employees. 

Additionally, it enables you to manage the schedule of your employees without the requirement of a full-featured HR program. With this, you can better track staff availability while also gaining insight into how much of their time is being spent on a particular activity.

It can also be used to create timesheets and compute payroll addition to those. By doing it this way, you can avoid manually entering data and the possibility of billable hour inconsistencies.

And this is not all: When I Work also has other distinctive features like GPS tracking, live map views, and GeoCheckin, which are perfect for remote teams who must travel to particular locations for work.

Conclusion: Which tool should you use?

We listed every team collaboration tool here, from the very well-known to the relatively known ones.

Now, it’s up to you which platform you think will suit you the best.

If you want to choose a rather expensive famous tool, then remember that you’ll pay for getting more or less a single functionality only: Basically, you pay for the name!

But on the other hand, a relatively unknown relevant platform might also not be very helpful!

A wise choice in this regard, then, is WorkHub: Not only that it is extremely affordable, but it also comes with multiple platforms with efficient functionality that helps make team collaboration better; rightfully, an all-in-one collaboration platform.

So book a demo here to learn more about WorkHub rather practically!