5 Steps to Improve Remote Team Collaboration

Do you want to connect your remote team on a single platform? There was a time in the corporate world when employment options were limited. Only candidates who resided within commuting distance of their nearest office or were prepared to relocate might be hired.

Remote work has exploded in popularity in recent years, thanks to new technology like video conferencing and collaboration software. It allows firms to hire from a bigger pool of talent and allows talented employees to live. And work anywhere without jeopardizing their career chances.

With the rise of remote teams, a slew of new challenges has emerged. When time zones separate you, it’s challenging to fully collaborate. However, by following these five simple steps, you may drastically improve your team’s capacity to do tasks from any location.

1. Remote Team Meetings should be brief and Tactical

Remote Team Meetings

It was one thing when your team interacted closely in a physical office location. When you work as a remote team, you must face one simple reality: more meetings. They don’t have to be painful, though.

Just because you need meetings to get organized for cooperation doesn’t mean you need seven every day. Have a definite end goal in mind when scheduling a new meeting. What are you hoping to gain from this meeting? Meetings without a clear goal are prone to drifting off subject? Becoming ineffective, and they may not even be necessary. If you can’t identify that goal, the meeting should be canceled.

What is the most significant advantage of video conferencing? It’s easier and faster to work out things in person than it is to sift through endless email chains. However, in order to reap the rewards, you and your team must be ready to go from the moment you log in.

Make a clear agenda of what you’ll discuss in the meeting and make sure everyone has a copy well ahead of time. Set the expectation that each team member will arrive at each meeting ready to contribute their participation.

Everyone should be able to walk away from your meeting with clear, defined next steps. No member of the team should be unaware of what is expected of them or when it is anticipated. It’s a good idea to end the meeting by having each attendee write down their own future steps.

2. Clearly Define Your Objectives

Clearly Define Your Objectives

When team members aren’t clear what they’re supposed to be doing or when they’re expected to be doing it, remote cooperation can be difficult. Some workers will adjust quickly, being able to manage their time well and prioritizing jobs on their own initiative. Others, on the other hand, will struggle when away from the office since they will not receive the feedback that informs them of what is required of them on a daily basis.

Setting clear goals for each team member is therefore critical to successful remote cooperation. It’s critical to inform your personnel about details.

3. Make Teamwork a Top Priority

Make Teamwork a Top Priority

We’ve all had to work on teams that we didn’t particularly enjoy. When people have to work closely together, there are many challenges that develop. The condescending manager, the lethargic coworker, the know-it-all — there are many issues that arise when people have to work closely together.

What is the solution? Make time and activities for team bonding a priority. Working with those we consider friends is always easier. We’re less stressed about collaborating because we’re more understanding of their bad days, unafraid to push them when they need it, and overall, less understanding of their bad days.

Make time for face time with your team, no matter how dispersed they are. Even if “face time” these days refers to an active webcam, you can still organize meetings to catch up with your team.

It’s also critical that team members form bonds that go beyond work. To that end, it’s OK to start or end a meeting with light banter or a discussion of everyone’s weekend plans. Team members that are able to connect on a deeper level will naturally work better together and be more eager to go above and beyond for one another.

It’s also critical that your team is made up of people that get along. Make it a point to look for those characteristics when it’s time to hire a new team member if your firm or team has a distinct culture.

4. Get the Right Tools for a Remote Team

Remote Team Work Tools

The quantity of software and technologies available prior to the onset of the pandemic was one of the reasons why remote work became so popular. There are literally thousands of solutions available to handle remote work’s most pressing issues; all you have to do is choose the perfect one for your team.

As remote work experts, we understand that being a remote worker has a unique set of issues for today’s workforce, ranging from finding it difficult to stay focused to feeling disconnected from your coworkers. Here are a few ways that a video conferencing tool like WorkHub Connect can help you optimize your remote workflows.

5. Ensure that everyone is on the Same Page

Remote Team Challenges

A remote team has a number of challenges, including keeping everyone on the same page and streamlining tasks. It’s all too easy for things to get pushed to the side, or for your employees to get confusing messages about what they’re supposed to be doing. It may be more challenging to keep on task in a more relaxed work environment.

WorkHub Connect aims to make ordinary activities easier for distant marketing teams by facilitating cooperation. Clients and team members might be located anywhere on the planet. WorkHub Connect makes it simple for team members to collaborate on post-production. It’s also simple to deliver your work to a client for review.

Conclusion

For small businesses that have to communicate with anyone beyond their immediate vicinity, video conferencing is a must.

Not only can video conferencing save you money by reducing the need for travel and enabling the transition to remote working (which improves everyone’s work-life balance), it also helps you reduce back-and-forths over email and broaden your client base much more easily.

In order to take full advantage of video conferencing, you need to pick the right solution. Beyond just allowing you to meet face-to-face on video calls, you’ll want a platform that’s robust and versatile—so that you can streamline your tools and not buy so many separate apps.

If you have an IT person or team, ask for their input, especially around security—and if you don’t, then it’s time to take as many free trials for a test drive as you can.

As employers recognize how much this sort of work empowers their employees, remote work is swiftly becoming the new normal for hundreds of thousands of people across the country. Using technology and collaboration solutions such as WorkHub Connect can guarantee that everything works smoothly and that each employee is aware of their responsibilities. As a result, you’ll have happy consumers and a more efficient business process.

For detailed information and to get a personal quote reach our website and one of our dedicated specialists who will be happy to help you.